Rules & Constitution

STAFFORD CRICKET AND HOCKEY CLUB

CONSTITUTION AND RULES

1.  NAME

The Club shall be called The Stafford Cricket and Hockey Club’

2. OBJECTS

The objects of the Club shall be the playing of, and the promotion of interest in, cricket and hockey and to provide an environment where children can learn about, participate in and enjoy cricket and hockey free from harassment and abuse.

3. MANAGEMENT

The control and management of the Club shall be in the hands of the Management Committee, who may delegate such functions as they think fit to the Cricket Committee and the Hockey Committee referred to respectively in Rules 5 and 6 hereof.
The title of the property belonging to the Club shall be in the hands of 4 trustees to be elected annually at the Annual General Meeting.
A resolution to dissolve the Club can only be passed at an Annual General Meeting or Special General Meeting through a 75% majority vote at the meeting- In the event of dissolution, any assets of the Club that remain will be shared equally between Staffordshire Youth Cricket Charity and England Hockey.

4. MANAGEMENT COMMITTEE

The Management Committee, to be elected annually at the Annual General Meeting, shall consist of seven representatives. The Hon. General Chairman, the Hon. General Secretary and the Hon. General Treasurer shall be ex-officio members of the Management Committee. Four members must be present to constitute a quorum.
The Management Committee shall be empowered to set up such sub-committees as it thinks fit and to fill any vacancy arising in a Club Office.
The Management Committee shall meet as and when required. Any member of the Management Committee, by written notice given to the Hon. General Secretary, may call a special meeting of the Management Committee at any time.

At least seven days notice of a meeting of the Management Committee shall be given to its members, and the notice shall specify the business to be transacted.

5.  CRICKET COMMITTEE

The Cricket Committee, to be elected annually at the Special General Meeting designated for that purpose, shall consist of seven representatives. The Hon. Cricket Chairman, the Hon. Cricket Secretary, the Hon. Cricket Treasurer and the 1st XI Captain (Saturdays) shall be ex-officio members of the Cricket Committee. Five members must be present to constitute a quorum.
The Cricket Committee shall be empowered to set up such sub-committees as it thinks fit and to fill any vacancy arising in a Cricket Office or on the Cricket Committee.

The Cricket Committee shall be responsible to the Management Committee for the administration of cricket activities, for all matters which may be delegated to it by the Management Committee and as far as is practicable, obtain the prior approval of the Management Committee before incurring expenditure other than general running expenses.

The Cricket Committee shall meet as and when required The Hon. Cricket Chairman, on his own initiative, or at the request of two members of the Cricket Committee, by written notice given to the Hon. Cricket Secretary, may call a special meeting of the Cricket Committee at any time.
At least seven days written notice of a meeting of the Cricket Committee shall be given to its members, and the notice shall specify the business to be transacted.

6. HOCKEY COMMITTEE

The Hockey Committee to be elected annually at the Special General Meeting designated for that purpose, shall consist of nine representatives, at least six of whom shall be hockey playing members. The Hon. Hockey Chairman, the Hon. Hockey Secretary, the Hon. Hockey Treasurer, the Hon. Hockey Fixture Secretary and the 1st XI Hockey Captain shall be ex-officio members of the Hockey Committee, Five members must be present to constitute a quorum.
Tie Hockey Committee shall be empowered to set up such sub-committees as it thinks fit and to fill any vacancy arising in a Hockey Office or on the Hockey Committee.
The Hockey Committee shall be responsible to the Management Committee for the administration of hockey activities, for all matters which may be delegated to it by the .Management Committee and, as far as is practicable, obtain the prior approval of the Management Committee before incurring expenditure other than general running expenses.
The Hockey Committee shall meet as and when required. The Hon. Hockey Chairman, on his own initiative, or at the request of three members of the Hockey Committee, by written notice given to the Hon. Hockey Secretary may call a special meeting of the Hockey Committee at any time.

At least seven days written notice of a meeting of the Hockey Committee shall be given to its members, and the notice shall specify the business to be transacted.

7. SPECIAL GENERAL MEETINGS

A Special General Meeting of the Club shall be held before 31st May in each year to elect, for the ensuing year, the Hockey Officers and the Hockey Committee, and to transact any other business relevant to the Special General Meeting.
The Hockey Officers shall be the Hon. Hockey Chairman, the Hon. Hockey Secretary, the Hon. Hockey
Treasurer, the Hon. Hockey Fixture Secretary, the Hon. Hockey Team Secretary and the Captain and
of all Hockey XI’s.

A Special General Meeting of the Club shall be held before 30th November in each year to elect, for the ensuing year, the Cricket Officers and the Cricket Committee, and to transact any other business relevant to the Special General Meeting.

The Cricket Officers shall be the Hon. Cricket Chairman, the Hon. Cricket Secretary, the Hon. Cricket
Treasurer, the Hon. Cricket Team Secretary, the Captain of all Cricket XI’s and the Junior Organiser.
The Management Committee on its own authority, or at the request of five members (not being Social Members or Associate Members) by written notice given to the Hon, General Secretary, may call a Special General Meeting at any time.

At least seven days written notice of a Special General Meeting shall be given to members, and the notice shall specify the business to be transacted.
Ten members (not being Social Members or Associate Members) must be present at a Special General Meeting to constitute a quorum.

8. ANNUAL GENERAL MEETING

The Annual General Meeting of the Club shall be held before 31st January in each year.

Annual General Meeting shall be to elect, for the ensuing year, the Club Officers, to receive the accounts for the last financial year and to transact any other business relevant to the Annual General Meeting.

At least seven days written notice of the Annual General Meeting shall be given to members, and the notice must specify the business to be transacted.

Fifteen members (not being Social Members or Associate Members must be present at the Annual General Meeting to constitute a quorum.

9. SELECTION COMMITTEES

The Cricket Selection Committee shall consist of the Captain of all Cricket XI’s, the Hon. Cricket Team

Secretary and one other member, who shall be elected annually by the Cricket Committee. It shall be responsible to the Cricket Committee for the selection of teams for, and the fulfilment of, all cricket matches in which the Club are engaged.

The Hockey Selection Committee shall consist of the Captain and Vice-Captain of all Hockey XI’s, the Hon. Hockey Team Secretary and one other member, who shall be elected annually by the Hockey Committee. It shall be responsible to the Hockey Committee for the selection of teams for, and the fulfilment of, all hockey matches in which the Club are engaged.

10. MEMBERSHIP

The membership of the Club shall comprise the President, Honorary Life Members, Life Members, Playing Members, Non-playing Members, Social Members and Associate Members.

The Club, in General Meeting, may on the recommendation of the Management Committee elect any member an Honorary Life Member where the service or financial support rendered to the Club by that member does, in the opinion of the members, warrant the conferring of the honour on that member.

The election of new members (other than Honorary Life Members) shall be vested in the Management Committee.

The Management Committee on its own authority may elect any other club as an Associated Club upon such terms and conditions as it may consider appropriate, whereupon any bona-fide member of the Associated Club shall become an Associate Member of the Club. Notices, which are required by these Rules to be sent to all members of the Club, shall be deemed to have been sent to members of Associated Clubs, provided that such notices are sent to the Secretary or other proper officer of such Associated Clubs.

Social Members and Associate Members shall be entitled to attend meetings of the Club, but shall have no voting rights at such meetings and shall not be eligible for election to any office of the Club or to the Management Committee, Cricket Committee or Hockey Committee.

On match days, members of visiting clubs are deemed to be Associate Members for that day only.

Any member wishing to resign from the Club shall give written notice to the Hon. General Secretary.

The Management Committee, by a two-thirds majority of the whole committee, may expel a member from the Club for any breach of these Rules or, if in the opinion of such majority, the member has been guilty of conduct prejudicial to the interests of the Club. Written notice of the complaint must be sent to all members of the Management Committee and to the offender, who shall be given the opportunity of stating their case before the Management Committee.

11. FINANCIAL

All cheques drawn on the General Fund Account shall be signed by any two of the registered signatories.

12.SUBSCRIPTIONS

The annual subscriptions for Playing Members, Non-playing Members and Social Members, and the

subscription for Life Members, shall be recommended from time to time by the Management Committee and be subject to the approval by the members at the Annual General Meeting.

The subscriptions for Playing Members shall become payable on 1st May (cricket) and 1st October (hockey).

The Management Committee may, at its discretion, admit a playing member at a reduced subscription when membership commences after the start of the playing season.

13. LICENSED BAR

The permitted hours under the Licensing Act shall be:

a) 12.00 noon to 11 .00 p.m. on Monday to Thursday,

b) 12.00 noon to 12.00 midnight on Friday and Saturday,

c) 12 noon to 11.00 p.m. on Sunday,

d) 12 noon to 1.00 a.m. (New Years Day) on New Years Eve.
A member may introduce a visitor into the Club by entering their name and address in a book kept in the pavilion for that purpose. Each member shall be answerable for the acts of any visitor introduced by them, and the cost of any intoxicants supplied to a visitor shall be defrayed by the member who introduced them, the visitor in no case being allowed to pay either directly or indirectly. Visitors shall not be introduced into the Club more than once in any single month.

14. GENERAL

No order for goods to be supplied, or for work to be done, shall be given except in writing and signed by an officer duly authorised by the Management Committee.

 Members are expected to assist in the preservation of the property of the Club and any member wilfully damaging such property shall be required to make good such damage.

No alteration of, addition to or deletion of any of these Rules shall be made except at an Annual General Meeting, or at a Special General Meeting called for the purpose. Details of any such proposed alteration, addition or deletion shall be given to the Hon. General Secretary, who shall give written notice to members of the proposed changes.

A copy of these Rules shall be sent to each new member, other than a Social Member or an Associate Member, and a copy shall be kept on the Club noticeboard. A copy of these Rules shall also be sent to the Secretary , or other proper officer of any Associated Club, who shall be responsible for ensuring that all members of that Associated Club are aware of, and comply with, these Rules.

An application for acceptance of membership, including application by a chib wishing to become an Associated Club, shall be considered as implying acquiescence in, and submission to these Rules.

The words ‘notice’ and ‘written notice’ as they appear in any of these Rules, may denote letter, fax or email.

 CHILD PROTECTION POLICY

 Stafford Cricket & Hockey Club is committed to providing an environment where children can learn about, participate in and enjoy cricket and hockey free from harassment and abuse.
It believes that :

A child’s welfare is the paramount consideration.

A child, regardless of age, ability, gender, racial origin and religious belief, has a right to be protected
from abuse.

The rights, dignity and worth of a child should always be respected

The Club expects its coaches, helpers and officials to provide best practice for a child’s involvement in cricket and hockey in the following ways:

Always put the welfare of each player first.

Treat all young persons equally and with dignity.

Build balanced relationships based on mutual trust.

Work in an open environment and avoid contact in private locations.

Maintain appropriate boundaries to prevent intimate and sexual relationships developing with players.

Do not subject players to bullying, humiliating comments or sarcasm.

Give enthusiastic and constructive feedback.

Make sport fun and enjoyable and promote fair play.

Involve players’ parents / carers wherever possible.

Behave as good role models.

The Club has two appointed Child Protection Officers, one for cricket and one for hockey, both having been vetted by the Criminal Records Bureau. They are responsible for ensuring that the Club’s Child Protection Policy is property implemented at all times, and for dealing with any reports of concerns about the welfare or safety of a child participating in the Club’s activities.

Cricket Section Specific Policies:

The Club is affiliated to the England and Wales Cricket Board through the Staffordshire Cricket Board.
The Club and its members shall ensure that members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
The Club shall adopt and implement the ECB Safe Hands – Cricket’s Policy for Safeguarding Children and any future versions of the policy.
The Club shall adopt and implement both the ECBs One Game Strategy and the club Inclusion and Diversity Policy and any future versions of these documents